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This section provides an overview for electronic forms as well as their applications and principles. Also, please take a look at the list of 9 electronic form manufacturers and their company rankings. Here are the top-ranked electronic form companies as of December, 2024: 1.Access eForms, 2.doForms, inc., 3.Electronic Form Solutions.
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Categories Related to Electronic Forms
Electronic forms are scanned and digitized forms created in Word or Excel on a PC or paper forms, and are a legally valid method of document storage.
Eliminating paper forms not only reduces the space required for storage but also reduces the use of paper as an environmental resource and can cut costs down to printing costs and stamp fees. For businesses, electronic forms can also improve operational efficiency.
By shifting from paper to electronic forms, the risk of data loss due to natural disasters and other causes is also increased.
Electronic forms are used to replace paper-based ledgers electronically, that record transactions in a company and vouchers that objectively certify those transactions.
Many companies use electronic ledgers mainly for accounting work, and the following are examples of their use
Field work reports and sales reports are input and sent from smartphones, tablets, and other terminals to improve efficiency and share information.
It is not unusual for a retailer to receive several hundred orders a day via fax; by connecting faxes to an electronic form system and storing them electronically, storage space can be reduced and retrieval made easier.
In addition to digitizing the creation of approval requests, the approval cycle is also placed in the workflow to allow the progress to be monitored. In addition, information can be easily shared within the company.
Electronic forms are digitalized versions of books of account and vouchers that were previously created on paper. For example, they are created and saved in Excel, Word, and PDF formats.
Electronic forms also include scanned paper documents converted to PDF or other image data. Time stamps are used to protect against tampering and to prove when the data existed.
Electronic Forms that are time-stamped at a specific time can prove that they have not been modified since then.
When choosing an electronic form system, the following points should be considered:
Electronic Forms systems have functions such as creation, distribution, storage, and management, but they do not have all of these functions. It is important to select a system that has the necessary functions according to the scope of your business and your needs.
When implementing an electronic form system, it is desirable to reduce the burden on users (both internal and external) as much as possible. For example, an interface with good operability and visibility, and an output method that is compatible with a variety of terminals and formats, are examples of such features.
Since electronic form systems often handle personal and confidential information, security measures are essential. In addition to basic functions such as data encryption and access restrictions, it is necessary to select a system that takes legal compliance and internal control into consideration.
Electronic form systems may require maintenance and troubleshooting even after installation. Therefore, it is important to check the support system and service level.
Form Creation Function
This function is used to design the layout and items of ledger sheets. You can freely create forms using design tools and templates.
Report Distribution Function
This function is used to distribute form data to other parties. Forms can be attached to an e-mail as a file or downloaded with a URL.
Forms Management Function
This function centrally manages form data. You can search by keywords and conditions, and check the browsing history and change history.
Security Function
Security functions are to prevent falsification or leakage of form data. Mechanisms such as user authentication, locks, and time stamps are available.
The Electronic Bookkeeping Act is a law enacted in July 1998 regarding the electronic storage of Electronic Forms. Previously, national tax-related documents had to be stored in paper form.
However, the Electronic Bookkeeping Act allows documents to be stored in electronic form. Furthermore, the 2015 amendment eliminates the need for electronic signatures for electronic books, and contracts and receipts of 30,000 yen or more are now covered by the law.
Although prior application to the tax office was required in order to use the Electronic Bookkeeping Act, prior application is no longer required as of January 1, 2022. In addition, the output and storage on paper of data exchanged through electronic transactions is no longer permitted.
There are many other documents that are subject to the Electronic Bookkeeping Act, but please note that documents that are not subject to the Act cannot be stored electronically.
*Including some distributors, etc.
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Access eForms is a supplier and e-distributor of electronic forms management software solutions established in 1989 and headquartered in Texas, USA. The company’s main components, namely: Designer, E-Forms Manager, iFiller and Filler work together to capture, manage and exchange data between e-forms and business systems. This transforms any paper-driven forms process into an electronic, paperless process which increases visibility and accountability by tracking the forms’ whole lifecycle. Moreover, it provides seamless integration with content and document management systems, as well as ERP applications and ODBC- and JDBC-accessible databases. This empowers customers to securely exchange forms data between organizations using web services.
Laserfiche is a supplier of enterprise content management (ECM) software and business process automation solutions founded in 1987 and headquartered in Long Beach, California. The company specializes in assisting organizations with digitizing businesses and managing information lifecycle. It does this by providing powerful workflows, electronic forms, intelligent analytics, document and records management, and content capture solutions. Its customers are found globally and include organizations in government, education, manufacturing and healthcare industries. With tech partners like Mulesoft and AWS, the company empowers its customers to utilize its integration platform as a service (IPaaS) and connect to a wide range of digital ecosystems.
DOCSVAULT is a supplier of document storage and management solutions founded in 2003 and headquartered in New York City, USA. The company offers comprehensive Document Management Software that enables easy management, sharing, and collaboration of files for organizations. It allows customers to Capture, Centralize, Manage, and Secure all types of documents, including paper documents, electronic files, and emails. With access to data via a Web Browser or mobile apps on Android and iOS devices, customers can work remotely. The company offers business, industrial, and compliance solutions, for departments, including AP Invoice Approval, Workflow Management System, Accounts and Finance, and Legal departments.
doForms, Inc. is a supplier and provider of digital forms and data collection solutions established in 2012 and headquartered in Cranford, New Jersey. The company’s platform offers customers mobile forms solutions for data collection, workflow management and reporting. Its product line of forms offered includes Standard Mobile Forms, Advanced Workflow Forms, and Premium Integration Forms, all of which have the option to pay monthly or yearly. Some of its notable features include unlimited form builds, submissions and data storage, mobile payment and mobile and web printing. The company’s customers include government and education, small to mid-sized businesses and global businesses.
Nintex is a supplier of process management and automation software solutions founded in 2006 and headquartered in Melbourne, Australia. The company’s wide array of products includes Digital Forms, Automation Cloud, Robotic Process Automation and eSign. Its consumables operate in various platform environments such as SharePoint, Salesforce and SAP. More than 10,000 public and private sector organizations, including a majority of the Fortune 500 companies, rely on its products. Nintex serves multiple sectors, including financial services, health and life sciences, government and manufacturing. The company has been awarded numerous certificates and accolades for its products and services, including Microsoft Gold Certified Partnership.
Electronic Forms LLC. is an online distributor of free legal forms and documents founded in 2015 and headquartered in Tampa, Florida. The company provides a technology platform for users to access free printable and fillable electronic forms (eForms). Its database includes a library with real estate instruments, wills, power of attorney, and business forms. eForms offers free form options, but also paid subscriptions such as Monthly Plan (7-Day Free Trial), Single Document Purchase, and Annual Plan. Users can access documents by creating an account and enjoy benefits like downloading fillable eForms and storing documents on a personalized account for mobile access.
Integrify, Inc. is a workflow automation software supplier headquartered in Illinois, Chicago and founded in 2003. The company has created a low-code software for workflow automation, which enables businesses to tackle workflow-related issues. Customers can use the drag-and-drop process builder to design an infinite number of automated workflow processes and generate unlimited reusable custom forms with advanced features and complete formatting. Users can also create a personalized portal for employees and customers, and gain access to real-time process metrics and reports. The platform also has the capability to integrate with various applications like Salesforce, SAP, Oracle and Slack.
Electronic Form Solutions, founded in 2006, is an online supplier based in Lake Villa, Illinois, that specializes in providing electronic forms software solutions. The organization offers Software as a Service (SaaS) solutions designed to streamline and automate paper-intensive processes. Its solutions cater to institutions that take any form of applications, including jobs, scholarships and grants, by simplifying the application process. Clients can design customized forms that collect data and enable applicants to fill them out using a branded interface. The software facilitates the management of applications, including creating grading rubrics and automatic grading, confidential reviews, and custom reporting and advanced analytics.
123FormBuilder is a supplier of online form-building solutions founded in 2008 and headquartered in Timișoara, Romania. The company offers a cloud-based tool that allows customers to design and embed forms on websites. Its product portfolio, which has over 2 million subscribers, includes agreement, application, appointment, booking and cancellation forms, which are customizable templates fit for all industries. The forms can be integrated into multiple tools provided by its partners, including Salesforce, Shopify, WordPress, Square and PayPal. The company's product range caters to the needs of Marketing and HR departments, survey creators, educational institutions, mobile data collection companies, and payment collection firms.
Ranking as of December 2024
Derivation Method| Rank | Company | Click Share |
|---|---|---|
| 1 | Access eForms |
20.0%
|
| 2 | doForms, inc. |
15.0%
|
| 3 | Electronic Form Solutions |
10.0%
|
| 4 | Laserfiche |
10.0%
|
| 5 | Easy Data Access |
10.0%
|
| 6 | 123FormBuilder |
10.0%
|
| 7 | Electronic Forms LLC. |
10.0%
|
| 8 | Integrify, Inc. |
10.0%
|
| 9 | Nintex |
5.0%
|
Derivation Method
The ranking is calculated based on the click share within the electronic form page as of December 2024. Click share is defined as the total number of clicks for all companies during the period divided by the number of clicks for each company.Number of Employees
Newly Established Company
Company with a History
*Including some distributors, etc.
*Including some distributors, etc.
| Country | Number of Companies | Share (%) |
|---|---|---|
|
United States of America
|
7 | 100.0% |
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33 products - Page 2
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