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This section provides an overview for form management systems as well as their applications and principles. Also, please take a look at the list of 7 form management system manufacturers and their company rankings. Here are the top-ranked form management system companies as of May, 2025: 1.Qualityze Inc., 2.Intense Technologies, 3.SEAL Systems AG.
Table of Contents
Categories Related to Form Management Systems
A form management system is software that manages forms held by companies and other organizations for a legally specified period.
In recent years, the handling of electronic data has increased with the promotion of telework, and interest in the electronic data management of forms has been growing. Software that is highly convenient and can search, retrieve, output, and distribute past form data immediately when needed is required.
Form management systems can store forms that were previously stored in paper form as electronic data in a batch. Since the design and operation of forms are systematized, significant improvements in operational efficiency can be expected. Some types of systems have workflow functions, which can change part of the business process.
Form management systems are used when you want to improve operational efficiency, reliability, and ease of storage and retrieval. The ability to store form data in the cloud can greatly improve convenience and other functions.
When conducting management activities, it is necessary to create forms in order to keep transaction and accounting records. By law, it is required to keep the forms for a certain period. Because of the possibility of presenting the forms from time to time, they must be properly managed. However, since the management is labor intensive, form management systems are used to make it more efficient.
An internal control report is a document that summarizes the status of a company's effective and efficient management of its entire organization. Form management systems are used for issuing the audit certification required for the preparation of this internal control report.
A ledger sheet is a general term for documents such as account books and vouchers used by companies and sole proprietors in the course of management. They are created to keep records of transactions and accounting records that occur in the course of management activities. They are classified into two categories: "ledgers" such as journal books and sales slips, and "vouchers" such as payment slips and collection slips.
Some of the ledgers and vouchers must be kept for the length of time determined by local laws. The manner in which the forms are managed is important because failure to manage them properly and present them during a tax audit could result in a penalty.
In principle, forms must be managed on paper, but it is possible to store them as electronic data by submitting an application to the tax office in advance and receiving approval. Form management systems, which centrally manage all aspects of forms from design to operation, can also reduce operational burdens, manage trails, and provide security measures.
Form management systems provide various functions, such as storage, retrieval, classification, output, and distribution of electronic data forms. Electronic data can be handled in formats such as Excel, Word, and PDF, or output in CSV. Therefore, the system can also be linked with other data management systems to enable automatic storage of electronic data.
The form management system's delivery function can send and receive forms by e-mail or fax, or deliver them on the web using the system's own cloud. Since the data handled includes confidential information, it is a general rule that the data be encrypted before delivery.
Encryption is a process to prevent unauthorized viewing of data by third parties other than the parties concerned. Generally, the stored electronic data is locked with a password, and then the password is combined (unlocked) by contacting the parties individually.
*Including some distributors, etc.
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LogicalDOC is a global software manufacturer and developer, founded in 2006, with its headquarters in Fair Lawn, New Jersey, USA. The company specializes in Enterprise Document Management and offers both On-Premise and Cloud solutions to help companies collaborate on, search, and manage the business documents of everyday tasks. Its primary product is its document management system, which is designed to be intuitive, and is available in more than 15 languages. It provides system integration on all mobile devices and its component-based and system-independent architecture gives the platform modularity and extensibility, allowing it to be deployed on a range of systems.
Active Innovations Inc., established in 1993 and based in New York, is a manufacturer and supplier of document management software. The company provides software for various industries, including manufacturing, distribution, healthcare, the public sector, and retail. Its products cover a range of business processes, such as financial management, customer relationship management, human capital management, supply chain management, and document routing. The company software includes workflow, document routing, electronic forms, scanning, and records management modules.
Submittable, founded in 2010 and headquartered in Montana, USA, is a software manufacturer and supplier offering a social impact platform. The company specializes in creating customized online submission and application forms, streamlining the submission review process, and facilitating communication with submitters. The company helps organizations across various sectors, providing solutions for grant management, community investment, employee volunteering, employee giving, and scholarships. It has supporting investors such as ACCL KKR, Next Coast Ventures, Next Frontier Capital, Step Stone, and True Ventures.
Qualityze, established in 2015 and headquartered in Florida, USA, is a supplier specializing in AI-powered enterprise-level quality management and environment, health, and safety systems. The company offers a range of services, including nonconformance management, CAPA management, document & change management, audit & supplier quality management, and maintenance management. These products are used in sectors such as life sciences, general manufacturing, healthcare, pharmaceuticals, and aerospace. It meets global regulatory and compliance requirements, including FDA 21 Part 11/820, EU Annex, Health Canada, ISO 9001:2015/2016, and 13485.
Intense Technologies Limited is a digital transformation software manufacturer company established in 1999 and located in Telangana, India. The company produces software products designed for digital business, with a platform that is cloud-based and designed to seamlessly integrate with clients' existing systems. Its digital technology platforms are created to modernize businesses and help clients stay ahead with advace technology. The company's customer experience platform provides customer communication management features that have been applied across the banking, insurance, and government verticals.
SEAL Systems AG, established in 1981 and headquartered in Nevada, United States, is a software manufacturer that specializes in the optimization of information and data flows in companies. The company provides enterprise output solutions, including information and document distribution systems, output management solutions, direct publishing solutions, and tools for the conversion of documents. These products deal with various industries such as automotive, manufacturing, medical, retail, and energy. The company also offers service and support, including SEAL Online Service, SEAL Systems Gold Service, and computer equipment.
ASC Networks Inc., established in 1992 and headquartered in Ontario, Canada, is a manufacturer of contract lifecycle management (CLM) and source-to-contract solutions for both the public and private sectors. The company operates in the computer software, systems software, and enterprise software domains. Its solutions are designed to streamline and optimize the contract management and procurement processes. The company provides solutions such as contract management, document management, form management, pricing & quotation, and e-sourcing and & e-procurement.
Ranking as of May 2025
Derivation Method| Rank | Company | Click Share |
|---|---|---|
| 1 | Qualityze Inc. |
33.3%
|
| 2 | Intense Technologies |
11.1%
|
| 3 | SEAL Systems AG |
11.1%
|
| 4 | ASC Networks Inc. |
11.1%
|
| 5 | Active Innovations, Inc. |
11.1%
|
| 6 | Submittable |
11.1%
|
| 7 | LogicalDOC |
11.1%
|
Derivation Method
The ranking is calculated based on the click share within the form management system page as of May 2025. Click share is defined as the total number of clicks for all companies during the period divided by the number of clicks for each company.Number of Employees
Newly Established Company
Company with a History
*Including some distributors, etc.
*Including some distributors, etc.
| Country | Number of Companies | Share (%) |
|---|---|---|
|
United States of America
|
4 | 66.7% |
|
India
|
1 | 16.7% |
|
Germany
|
1 | 16.7% |
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