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This section provides an overview for project management systems as well as their applications and principles. Also, please take a look at the list of 21 project management system manufacturers and their company rankings. Here are the top-ranked project management system companies as of February, 2025: 1.Asana, Inc..
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Categories Related to Project Management Systems
A project management system is an information management system that monitors and controls the goals, budget, schedule, tasks, and resources of a team-based project.
By integrally managing the order, development, purchasing, production, shipping, and other processes for each project, a project management system supports overall project management, which is becoming increasingly complex and large-scale. Similar systems for managing schedules, etc. include production management systems and process management systems, which are mainly used in the manufacturing industry.
On the other hand, project management systems are applicable to all industries, not just manufacturing. Depending on the field, scale, and complexity of the project, there are various levels of systems, from simple ones that use Excel templates to customized ones that are tailored to the company's business model.
Project management systems are used in all industrial sectors, including manufacturing, software development, information services, retail, trading, food and beverage, construction, and financial institutions. Project management systems are particularly effective when workflows are complex and task management is difficult, when large projects involve numerous people, or when multiple companies are working on a single project.
Project management systems manage the entire process for each project, but different industry sectors have different processes and require different sets of functions. It is a useful tool for project managers and project team members to manage projects more effectively and efficiently.
Since project managers need to keep track of the overall progress of the project at all times, it is essential that they select a Project Management System that will be used particularly frequently and that is best suited for their project and industry sector.
A project management system has a variety of functions, but basically consists of the following functions:
The workflow of a project is broken down into smaller tasks, and the inputs (materials, documents, etc.), specific tasks, outputs (return on investment and deliverables), task completion conditions, task priority, etc. are set for each task. Task priority should be set to clarify dependencies among tasks, and if a task cannot be started until that task is completed, or if the task has a large impact, the priority should be raised.
Some systems have a function that allows the approval process to be implemented on the system, for example, when the task completion is conditional on the approval of the responsible person.
For each project task or process that brings together multiple tasks, a schedule is formulated based on work content, work hours, and manpower, and put into a Gantt chart. The Gantt chart shows the work content of each process on the vertical axis and the schedule bar on the horizontal axis.
It refers to a diagram that enables visual confirmation of the dependencies between processes and the status of the project. This Gantt chart is used to monitor the progress of the process and manage the schedule to ensure that deadlines are strictly adhered to. To make progress easier to understand, we also have the ability to display it on a graphical dashboard.
In some project management systems equipped with AI functions, the system can simulate past delays and the number of man-hours required for back-end processes, and make suggestions for optimal resource management and extract risks.
This function allows all personnel involved in a project to share the necessary information. In addition to schedules, it centrally manages information throughout the project, including documents such as work procedures, meeting minutes, reports, inventory status of materials, and equipment maintenance information.
Also referred to as a collaboration tool, it facilitates communication and cooperation with all team members by providing e-mail, chat, and videoconferencing.
When choosing a project management system, you should pay attention to the following points:
It is important that the system itself be easy to use and intuitive for users. It is also important for project management that the system can be accessed from smartphones and tablets, and that updates from each device are reflected in real time.
The project management system itself must be scalable to accommodate the future expansion of the company or project. The ability to add additional functions, modules, and expand capacity should be confirmed.
Check if the system can be customized to fit the company or project. Projects fluctuate in many ways, such as company policies, client policies, and public trends. It is important that the system has the ability to be customized to respond flexibly to ever-changing projects.
Project management systems contain highly sensitive information. It is necessary to confirm that the system has appropriate security measures in place, as well as a backup system in case of an emergency.
It is important that appropriate support is available in the event of a problem. Make sure that support is available quickly and accurately. Some project management systems are made overseas, so in such cases, it is also necessary to confirm that support is available in your local language.
*Including some distributors, etc.
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Oracle Corporation, founded in 1977 and headquartered in Austin, Texas, is an American multinational technology manufacturer, specializing in database software, cloud infrastructure, and enterprise software solutions. Oracle provides solutions through Oracle Cloud Infrastructure (OCI) and Oracle Cloud Applications. OCI is a global cloud data center infrastructure spread across 44 interconnected geographic regions for commercial and government purposes. Oracle Cloud Applications offer a suite of software-as-a-service (SaaS) applications, including enterprise resource planning (ERP), enterprise performance management (EPM), supply chain management (SCM), customer relationship management (CRM), and human capital management (HCM) software. Oracle caters to industries such as finance, healthcare, and manufacturing.
Microsoft Corporation, founded in 1975 and based in Redmond, Washington, is a provider of global computer software. As a multinational technology corporation, Microsoft provides cloud computing services, computer and gaming hardware, video games, search and other web-based services globally. Some examples of Microsoft cloud computing include MS Office 365, Xbox Live service, Bing, Skype and more. Microsoft has offices in more than 100 countries. The company researches and creates advanced technologies for future hardware and software products and services.
Asana Inc., founded in 2008 and headquartered in San Francisco, CA, is a supplier of online task management solutions. The company offers services such as team collaboration, project management, task management, project calendars, and workflow management. Its features include app integration, shared calendars, artificial intelligence, workflow builders, and boards. The company offers its products and services to digital marketers, event planners, human resource, design and IT departments. Its customers include Uber, Facebook, John Lewis, Quora, and Mail Chimp, among others. The company serves the financial services, media, healthcare, government, and retail sectors.
ProjectManager.com, founded in May 2008 and located in Austin, Texas, United States, is a supplier of an online management tool for solving project management issues such as goal setting, time constraints, and budget restrictions. The company offers project management software for panning, tracking and reporting on projects. Its cloud-based software allow for collaborations for customers worldwide, wit tools for project planning, resource management, workflow management, and time tracking throughout the work lifecycle. Its features inclide charts, dashboards, project portoflios, reports, and task lists. The company’s customers include the US military, the United Nations, NASA, Boeing, and Volvo.
Hexagon AB was established in 1992 in Stockholm, Sweden as a manufacturer, designer, and marketer of digital reality solutions and autonomous technologies. The company offers various products, such as, digital quality inspection, Jovix, LuciadCPillar, REcreate, among others. The solutions offered by the company enhance productivity, efficiency, quality, and safety in various sectors, including manufacturing, infrastructure, industrial, public sector, and mobility applications. It also offers geographic information system (GIS) software for creating 3D models and maps, as well as sensors for satellite location and data collection from the air and ground.
JGC Holdings Corporation, founded in 1928 and based in Yokohama-shi, Kanagawa, Japan, operates as an Engineering, Procurement, Construction (EPC) service supplier for various plants and facilities. Centered on the two business segments of the EPC business targeting an extensive business field, and functional materials manufacturing propped up by unique technologies, the company operates businesses in a several regions throughout the world. It has developed proprietary process and unit operation technologies widely applied in energy and industrial plants. Some of its technologies include the Supercritical Water Cracking (SCWC) technology and the Methane Rich Gas Process Technology (MRG)3.
Jobman, established in 2009 in O'Connor, Australia, is a supplier of enterprise resource planning systems for manufacturers seeking to scale profits. The app has over ten integrations for accounting, cloud storage, CAD, production, and management. Businesses use its inventory management solution to reduce inventory costs, streamline tedious processes and traceability, eliminate errors, and improve supplier relationships. The company's app also has other features such as seamless updates, zero admin rights, full-time availability, usability from inexpensive devices, and quick configuration.
Zoho Corporation Pvt. Ltd., founded in Chennai, Tamil Nadu, in 1996 is a supplier of operating systems and unified cloud software. The company's product portfolio includes IT Management, Social Media Management, Invoicing, Accounting, and Email Marketing software. The company serves markets including education, finance, BI & Analytics, Legal and security and IT management. The company also offers customer services that include global technical support, customized software, product selection and customer support.
Ranking as of February 2025
Derivation Method| Rank | Company | Click Share |
|---|---|---|
| 1 | Asana, Inc. |
100.0%
|
Derivation Method
The ranking is calculated based on the click share within the project management system page as of February 2025. Click share is defined as the total number of clicks for all companies during the period divided by the number of clicks for each company.Number of Employees
Newly Established Company
Company with a History
*Including some distributors, etc.
*Including some distributors, etc.
| Country | Number of Companies | Share (%) |
|---|---|---|
|
United States of America
|
9 | 69.2% |
|
Sweden
|
1 | 7.7% |
|
Japan
|
1 | 7.7% |
Hungary
|
1 | 7.7% |
Germany
|
1 | 7.7% |
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